Vehicle Rental & Maintenance

Routine maintenance and service are provided on a first come, first served basis. Emergency and safety issues will take first priority. If the service or repair needed presents a safety issue, do not operate the vehicle and call us immediately. 

To schedule service, call the shop at 469-921-5881 or 940-465-1256, or Automotive Supervisor Jacob Toledo-Ruiz at 940-465-1188. Have the vehicle/equipment number and a detailed description of the service needed. 

State law requires that a monthly mileage log is maintained for each traditional university vehicle.  These are due by the 10th business day of each month.  Once mileage logs become 45 days past due, it could lead to loss of privileges. 

To log your vehicle's miles at the end of each month, users will need to scan the QR code to the left using a smartphone or tablet. You will then log in using your UNT ID and DUO Mobile, which will direct you to a short, three-question form to enter the vehicle number, reporting month, and odometer reading. Submissions are then automatically routed to the Facilities department for state reporting.
For departments where one individual submits mileage for multiple vehicles, a web link option will also be available. Please note that while one person can submit for multiple vehicles, each submission must be completed separately (one vehicle per entry). 

Mileage submissions are due by the 5th of each following month. Departments that have not submitted by the deadline will receive a reminder email. If submissions are still outstanding by the end of the day, the matter will be escalated.

This service is only for faculty and staff to use when attending university functions or conducting university business.

Prior to reserving a vehicle, all drivers must be reviewed and approved by Risk Management's Insurance & Claims team. Fill out the Driver Request Form on this page to begin that process.

To initiate a vehicle rental:

1. Click the following link to access the vehicle reservation online application: New Motorpool Reservation
2. Log in to the application using your university-issued EUID and password.
3. Complete the form and click submit.

Rental rates and vehicle capacities are listed below effective May 1st, 2026.

• Prices include fuel. Passenger counts include the driver. All toll and parking charges incurred during the reservation will be charged at billing.
• Cancellations must be made up to 24 hours before start of reservation or will be subject to a cancellation fee.
  • No Call/No Show: If a reservation is not cancelled prior to pick-up date and a no call/no show occurs, a daily fee will be charged.
• Cleaning Fee: Deep cleaning fee will be applied to any rental returned in poor condition.

• 2017 Ford Fusion 5 Passenger Car, vehicle ID #01R
  • $40/day + $.20/mile
  • Deep cleaning fee: $55
  • Cancellation fee: $15
  • No call / no show daily fee: $15
• 2017 Dodge Caravan 7 Passenger Mini Van, two vehicles #02R and #03R
  • $50/day + $.25/mile
  • Deep cleaning fee: $60
  • Cancellation fee: $25
  • No call / no show daily fee: $25
• 2017 Ford Transit 10 Passenger Van, ten vehicles #04R through #13R
  • $65/day + $.30/mile
  • Deep cleaning fee: $70
  • Cancellation fee: $32.50
  • No call / no show daily fee: $32.50